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Document Submission Protocols

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In accordance with Texas A&M University Baylor College of Dentistry and Texas A&M University Health Science Center guidelines, the following documents must route through the TAMHSC Office of the Vice-President for Research and Graduate Studies (OVPRGS) and Texas A&M University Baylor College of Dentistry Technology Development Office:

  • Intellectual Property Disclosures or any document related to IP protection
  • Contracts, Material Transfer Agreements (MTA)
  • Sales or distributor agreements.

Upon receipt of any of the above documents, the principal investigator shall review and make notes of necessary changes. If there is a place for investigator or recipient signature, the principal investigator should sign.  Be sure not to sign anything that accepts the agreement. Submit the document to the Technology Development Office for routing.

Routing Process

  • Document is sent by Texas A&M University Baylor College of Dentistry Technology Development Office to the OVPRGS. 
  • The OVPRGS will route the document to the Office of Technology Commercialization (OTC). 
  • Terms and conditions of the agreement are reviewed in accordance with TAMHSC and OTC policies.  The OTC will coordinate changes or corrections with the provider and principal investigator.
  • When the terms and conditions are approved by the OVPRGS and the OTC, the document is forwarded to the Texas A&M University Baylor College of Dentistry Director of Technology Development. 
  • The Director will attach a form and begin routing for local approval signatures.

Routing signatures for MTA

  • Principal Investigator
  • Department Head
  • Dean
  • Director of Technology Development Texas A&M University Baylor College of Dentistry
  • TAMHSC Research/Budgets
  • Office of Technology Commercialization

Routing signatures for all other documents

  • Principal Investigator
  • Department Head
  • Director of Technology Development Texas A&M University Baylor College of Dentistry
  • Associate Dean of Research/Graduate Studies Texas A&M University Baylor College of Dentistry
  • TAMHSC Research/Budgets (VP for Research/Graduate Studies)
  • Office of Technology Commercialization
Last edited by: jspears 06/17/2014

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